Data Archive Manager

The Challenge

As organizations are forced to fast-track digital privacy and security requirements, they are faced with a heightened responsibility around how to manage data. The growing digital landscape has resulted in an increase in data volume and data security breaches, forcing many to focus attention on the full data lifecycle in their business. As a result, the need for lifecycle management inevitably creates a need for data archiving; and while this has long been a business requirement for many, the scope of work continues to prove challenging and is increasing in scale exponentially.

The breadth of privacy information requests only grows wider as organizations collect and process more data, and many IT & Operations teams struggle to keep all of this data organized across a myriad of platforms. The constant cycle of data being backed up, archived and manipulated can result in elevated storage costs, operational risk, and heightened exposure to breach due to incorrectly permissioned data sets. The addition of regulated environments and required privacy laws – such as GDPR, CCPA, CPRA – have only exacerbated the challenges to remain compliant.

The Solution

Data443 Data Archive Manager is an ‘all information, anywhere’ archiving solution designed to handle and manage all types of privacy requests across cloud, on-premise and hybrid environments. With over 15 years operational history and hundreds of clients managing millions of mailboxes, the platform is purpose-built for information archiving, retention and privacy request management. With archiving capabilities across email, OneDrive, Sharepoint, GSuite, Network Drives, Personal Drives and Desktops/Laptops, Data Archive Manager provides comprehensive insight to all data types across the organization, ensuring a critical layer to information governance strategies.

Data Archive Manager leverages automatic Optical Character Recognition (OCR), delivering the ability to scan and open up to 1900 different file types. With in-real-time speed performances, Data Archive Manager offers the ability to save searches, automatically search data, and deliver data with cloud-based backup and restore functionality. This allows organizations to continuously access their data, mitigating risks during an e-Discovery or compliance audit, increasing server performance, decreasing storage requirements, and improving overall data management.

About DATA443

Data443 Risk Mitigation is a leader in data security and privacy management – a critical element of IT security protecting access to All Things Data Security™ across the enterprise and in the cloud. Data443 provides the necessary visibility and control needed to protect at-scale, obtain compliance objectives, and enhance operational efficiencies.

Key Features

• Single View For all Data Sources - on-prem and in the cloud
• One click – add – for any data source
• Sources are indexed – immediately reportable and searchable post index
• Cloud deployment is available same day, immutable journaling source for Gsuite, Exchange, Hybrid Exchange and O365 deployments
• Data Migration Capabilities included
• Data sources include any SMB/CIFS store, Cloud-drives, Social Media (Facebook, Twitter, Instagram, LinkedIn), Conferencing/Collaboration: Zoom, Webex, GotoMeeting

How It Works

Data Archive Manager is deployed via Data443’s private cloud, your cloud, or on premises. With only a remote connection to the datasets needed, Data Archive Manager offers immediate deployment and rapid time to value.

Utilizing our patent-pending archive extraction, parsing and indexing technologies, our indexers rapidly analyze and compress the inbound datasets and immediately present them as available for search and queries. Any additional tasks – such as existing searches, governance actions, and retention policy execution – are available to be executed upon ingest. OCR capabilities are executed when content warrants, and originals are stored in near-store fashion if needed. Resultant content is additionally indexed for search capabilities.

Any data movement, consolidation or extraction may be executed at batch intervals or in a continuous mode.

Benefits

• Search panel is purpose built for privacy and governance requirements
• Ingesting of additional file repositories ensures audit compliance for long term retention requirements – including roll-offs of any data set as required.
• Rapid data consolidation, ROT analysis and management
• Specific IT security and data policy enforcement – across the entire data estate
• Select user roles and permissions based on your customizations
• Search and extraction is based on the entire data estate that is attached to the platform

Onboarding

1. Hour to Initiate service & Attach to Azure AD
2. Attach to live mailstore within 1 Hour
3. Migrate existing mailstore/archive within 5 to 20 days
4. Define retention policies & User Roles in under 1 day
5. Roll out to end users within 5 days of implementation

Supported Cloud Platforms and Service

• On premises
• Public Cloud
• Hybrid Hosted Private SaaS (Data443 Facilities)

Main Campus 4000 Sancar Way, Suite 400

Data443
Research Triangle, NC 27709

Email: info@data443.com

UK: +44 203 7693 700

Website: www.data443.com